Chances are good that, at some time in
your life, you've taken a time management class,
read about it in books, and tried to use an electronic or paper-based day
planner to organize, prioritize and schedule your day. "Why, with this
knowledge and these gadgets," you may ask, "do I still feel like I
can't get everything done I need to?"
The answer is simple. Everything you
ever learned about managing time is a complete waste of time because it doesn't
work.
Before you can even begin to manage
time, you must learn what time is. A dictionary defines time as "the point
or period at which things occur." Put simply, time is when stuff happens.
There are two types of time: clock time
and real time. In clock time, there are 60 seconds in a minute, 60 minutes in
an hour, 24 hours in a day and 365 days in a year. All time passes equally.
When someone turns 50, they are exactly 50 years old, no more or no less.
In real time, all time is relative.
Time flies or drags depending on what you're doing. Two hours at the Department
of Motor Vehicles can feel like 12 years. And yet our 12-year-old children seem
to have grown up in only two hours.
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Which time describes the world in which
you really live, real time or clock time?
The reason time management gadgets and systems
don't work is that these systems are designed to manage clock time. Clock
time is irrelevant. You don't live in or even have access to clock
time. You live in real time, a world in which all time flies when you are
having fun or drags when you are doing your taxes.
The good news is that real time is
mental. It exists between your ears. You create it. Anything you create, you
can manage. It's time to remove any self-sabotage or self-limitation you have
around "not having enough time," or today not being "the right
time" to start a business or manage your current business properly.
There are only three ways to spend
time: thoughts, conversations and actions. Regardless of the type of business
you own, your work will be composed of those three items.
As an entrepreneur, you may be
frequently interrupted or pulled in different directions. While you cannot
eliminate interruptions, you do get a say on how much time you will spend on
them and how much time you will spend on the thoughts, conversations and
actions that will lead you to success.
Practice the following techniques to
become the master of your own time:
1. Carry
a schedule and record all your thoughts, conversations and activities for a
week. This will help you understand how much you can get done during the course
of a day and where your precious moments are going. You'll see how much time is
actually spent producing results and how much time is wasted on unproductive
thoughts, conversations and actions. 2) Any
activity or conversation that's important to your success should have a time
assigned to it. To-do lists get longer and longer to the point where they're
unworkable. Appointment books work. Schedule appointments with yourself and
create time blocks for high-priority thoughts, conversations, and actions.
Schedule when they will begin and end. Have the discipline to keep these
appointments. 3). Plan
to spend at least 50 percent of your time engaged in the thoughts, activities
and conversations that produce most of your results. 4) Schedule
time for interruptions. Plan time to be pulled away from what you're doing.
Take, for instance, the concept of having "office hours." Isn't
"office hours" another way of saying "planned
interruptions?" 5). Take
the first 30 minutes of every day to plan your day. Don't start your day until
you complete your time plan. The most important time of your day is the time
you schedule to schedule time. 6). Take
five minutes before every call and task to decide what result you want to
attain. This will help you know what success looks like before you start. And
it will also slow time down. Take five minutes after each call and activity to
determine whether your desired result was achieved. If not, what was missing?
How do you put what's missing in your next call or activity? 7) Put
up a "Do not disturb" sign when you absolutely have to get work done. 8) Practice
not answering the phone just because it's ringing and e-mails just because they
show up. Disconnect instant messaging. Don't instantly give people your
attention unless it's absolutely crucial in your business to offer an immediate
human response. Instead, schedule a time to answer email and return phone
calls. 9) Block
out other distractions like Facebook and other forms of social media unless you
use these tools to generate business. 10). Remember
that it's impossible to get everything done. Also remember that odds are good
that 20 percent of your thoughts, conversations and activities produce 80
percent of your results.
Source: https://www.entrepreneur.com/article/219553
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